Regular City Council Meeting

Tuesday, March 06, 2007

7:30 p.m.

The governing body of the City of Kirwin met Tuesday, March 06, 2007 for the regular city council meeting.

Present: Mayor Robert Hoffman

Council members present: Brenda Loyd, Linda Roth, Rhonda Gibson

City employee present: City Clerk Wanda Jameson, City Superintendent Harold Holsman

Visitors present: Amy Griffey, Melissa Johnson, Debra Hayes, Betty Still, Helen Cannon,

Mayor Hoffman called the meeting to order at 7:30 p.m.

Loyd moved, Roth seconded to approve the minutes of the February 2007 regular meeting.  Motion carried 3-0.

Todd Lumpkin entered

Lumpkin moved, Gibson seconded to approve the bills for payment.  Motion carried 4-0.

7:35 Mayor Hoffman called a 15 minute executive session.

Meeting resumed 7:50

Loyd moved and Gibson seconded to allow Melissa Johnson to preside as Treasurer for the Firemen’s relief fund. Motion carries 4-0

Amy Griffey addressed the council on the 2006 CDBG grant application.

Loyd moved, Roth seconded to retain NWKPD services to plan and prepare/submit a 2007 CDBG grant application for the Wastewater Treatment Facility. Motion carried 4-0. 

Chris Cox addressed the council about moving forward with treatment facility and the need to comply with KDHE’s recommendations.   

Loyd moved, Lumpkin seconded to approve Chris Cox (Schwab-Eaton) to start the engineering design for the needed WWTF improvements. Motion carried 4-0

Lumpkin moved, Roth seconded to increase sewer rates to $18.30 for a typical resident user as outlined by KDHE’s recommendations. Motion carried 3-1.

Directive to City Clerk: send a written response to KDHE indicating agreement with the changes they recommended but ask for a final project completion date of July 1, 2009 instead of December 31, 2008.

Deb Hayes addressed the council. Council was informed that Red Cross has a pre established shelter with the Hansen Camp. Deb also stressed the importance of the NIMS training now and in the future. Different community needs were discussed and a plan of action was decided

1) Harold is to provide Deb Hayes with the size and kilowatts of generator needed in case of an emergency.

2) Contact Diane Hanchett with Red Cross about approving the Quonset for a Red Cross shelter.

3) Send letter to resident for volunteer participation to register Medical needs with the City.

4) Check price of generator adapter connection for Quonset. 

Gibson moved, Lumpkin seconded to proceed with these steps toward emergency preparedness. Motion carried. 4-0

Melissa Johnson addressed council with update on the call center.

Lumpkin moved, Loyd seconded to advertise the wiring of the Siren on bid. Motion carried 4-0.

Loyd moved, Roth seconded to use an adjusted rate to compensate for the increase in solid waste charge assessed to the City by the County commissioners. Motion carried 4-0.

Bids were viewed for buying stoves for the Quonset.

Gibson moved, Roth seconded to accept the bid from Olliff and Boeve to buy 2 stoves for the Quonset. Motion carried 4-0.

Loyd moved, Lumpkin seconded to order 10 loads of gravel. Motion carried 4-0.

Loyd moved Roth seconded for the City to provide the labor to install a new sign for the Library.  Motion carried 4-0.

Loyd moved, Lumpkin seconded to continue with the contract gas agreement with Oneok. Motion carried 4-0.

Lumpkin moved, Loyd seconded to waive the fee for the Quonset to be used for Eastern Height’s Prom.  Motion carried 4-0.

Directive to City Clerk: write a letter of support for the United Methodist Fitness Center.

Gibson moved, Loyd seconded to adjourn the meeting. Motion carried 4-0.

Meeting adjourned 9:42 

Respectfully submitted

Wanda Jameson

City Clerk